CONTENT APPROVAL WORKFLOW TEMPLATE
From Bolta (https://bolta.ai/creator-playbooks/workflow-guides/content-approval-workflows)
Copy this into a doc, a sheet or your project tool and fill in the brackets.

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1. ROLES (one named person per role, per account or client)
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Creator ........ [name]   Writes or generates the draft.
Reviewer ....... [name]   Checks brand voice, facts, links, media.
Approver ....... [name]   Final yes or no. Only one person holds this role.
Backup approver  [name]   Covers when the approver is out.
Publisher ...... [name or "scheduler"]   Schedules approved work only.

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2. STAGES AND STATUS NAMES
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Draft -> In review -> Changes requested -> Approved -> Scheduled -> Published
                   -> Rejected (with a reason, then archived)

Rule: nothing moves to Scheduled unless its status is Approved.

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3. SERVICE LEVELS
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Reviewer responds within ...... [24 hours]
Approver responds within ...... [24 hours]
Max review rounds ............. [2]  (a third round goes to a call, not a comment thread)
If no response: reminder at [24h], escalate to backup approver at [48h].
If still unapproved at the scheduled time: the post does NOT go out; reschedule it.

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4. REVIEW CHECKLIST (the reviewer ticks every line)
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[ ] Sounds like the brand (voice, tone, banned words)
[ ] Facts, numbers and names are correct
[ ] Links work and carry the right tracking
[ ] Media is the right file, right size, has alt text
[ ] Platform fit: length, hashtags, mentions, first line
[ ] Nothing legal, compliance or client-confidential
[ ] CTA is present and points to the right place

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5. POST RECORD (one per post)
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Post / draft link: [url]
Account / client: [name]
Platform: [platform]
Proposed publish time: [date, time, timezone]
Creator: [name]      Reviewer: [name]      Approver: [name]
Status: [stage]
Decision: [Approved / Changes requested / Rejected]
Decision date: [date]
Reason (required for Changes requested or Rejected): [one sentence]

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6. WEEKLY AUDIT (15 minutes, same day every week)
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Posts approved this week ........ [n]
Posts rejected .................. [n]   Top reasons: [1] [2] [3]
Average time from draft to decision: [hours]
Posts that missed their slot ..... [n]   Why: [reason]
Which approval step can be removed or shortened next week? [answer]